Keep your entire E-Tendering Contract Electronic with Lotusprocure.in

0ae62-xlogo-pagespeed-ic-g398922ibn

Lotusprocure.in   offers you an electronic bidding platform that allows all communications between the bidders and the public body, electronically, safely and in compliance with current legislation.

The entire process is carried out by guaranteeing the necessary legal and technical requirements, as well as compliance with the principles of freedom of access to bids, publicity, and transparency of procedures, non-discrimination and equal treatment among bidders. We thus ensure free competition and the selection of the most advantageous offer.

eProcurement-CSJSept15

The e-tendering bidder system constitutes a complete environment that offers a summary:

  • Agile communication with suppliers
  • A powerful tool for preparing offers
  • The electronic presentation of offers
  • Electronic auction
  • Management of corrections
  • Clarification management
  • Management of participation requests
  • Management of negotiated offers
  • Streamlining system
  • Full integration with the Platform for the Processing of Procurement Records

The bidding companies can:

  • Consult the files
  • Receive notifications depending on the deadlines and the nature of the bids in progress
  • Access all the information collected during the process
  • Present e-Tendering Contract electronically, with full confidentiality guarantee through the most advanced encryption mechanisms

The Contractor body gets:

  • The full digitization of your procedures in the field of recruitment
  • Generation of a purchase need
  • Approvals
  • Receiving offers
  • Evaluation of offers
  • Award
  • Follow up of the contract
  • Closing of the file

The platform includes all the legal and technical requirements to grant validity to the bidding process and communications between the body and the bidders. For this, it has the electronic registration and the shipping documents.

Access to the electronic bidding platform is done via the web so that the user can connect at any time and from anywhere.

Lotusprocure.in   stands out as a leader and main actor in the implementation of platforms for Electronic Contracting, Electronic Tendering and Management of Procurement Records in India, and one of the main references in Madhya Pradesh (M.P.).

Advertisements

Why Rely on e-Tendering Contract Electronic Model

0ae62-xlogo-pagespeed-ic-g398922ibn

In view of the rapid expansion of dynamic electronic procurement, it is appropriate to define an e-tendering bidder system. This e-Tendering Contract electronic model of Lotusprocure.in relies on platforms or shared resources online and has proven to be effective both for the private sector and for the public sector because it enables:

  • Publicize the competition with download of sheets and other complementary documentation.
  •   Electronic submission of bids (encrypted and signed).
  • To open the offers presented through electronic systems at the corresponding hiring tables.
  •   Manage the electronic notifications that may be needed during the procedure.
  •   Publish the classification of the bidder and the subsequent award of the contract.
  •   Sign the contract through electronic systems.
  • The final objective is to carry out a public procurement in which all phases of the procedure are carried out by electronic means.eProcurement-CSJSept15

Advantages e-tendering bidder system for all:

  • Elimination of geographical and temporary barriers (24×7).
  • Simplification and agility in the access to the procedures of hiring of the public administration.
  • Reduction of costs in the negotiations.
  • Greater speed and agility in the conclusion of contracts and in their phases.
  • Market expansion.
  • Security and speed of communications.
  • Permanent access to all the information of the process in the different phases.
  • It integrates, simplifies and normalizes the processes of supply, evaluation and adjudication between public administrations and private companies.
  • Save the costs of management and adjudication of procurement procedures.
  • Reduction of contracting deadlines.
  • Absolute transparency of all phases of the offer, evaluation and award of contracts.
  •  It increases the security and confidentiality of the process.

The main economic benefit of e-procurement & e-tendering bidder system as a service (ie as an electronic platform hosted in the cloud and shared by several public entities through secure Internet communication channels) for public administrations and bidders is the saving up to 20% of the costs of management and adjudication of the procedures.

How Does an E-tendering Bidder System Work?

 

E-tendering bidder system is a solution to provide a platform for e-bidding. E-bidding is the process of digital bidding using the internet and all other digital devices and medium.

Lotusprocure.in e-tendering bidder system has different modules and components. These modules are the site administrator section, Buyer’s section (Employer), bidder’s section (All interested contractor or supplier) and a public view section.

Role in each module is decided for a component for certain extent. Site Administrator can register buyer or bidder and has an own password but can’t access bidding process. A buyer can publish or download or award a tender and to complete this process buyer needs a password. But a buyer can’t access to bidders page. A bidder can submit or modify a submitted bid and needs a password to accomplish these tasks. A bidder can’t access buyers page or not able to delete a bid. The general viewer can only view tenders but not able to access the any of the parts of the bidding process. General viewers don’t require any password to check tenders on the website.

Each of the modules facilitates certain tasks. In the buyer’s section buyer can offer tender notice and offer bid information to the supplier. Here, the all amendments are accomplished by the buyer. Once the Tender notice has generated it is viewable in bidder section. In Bidder section, now the bidder can bid on that tender and all the information is accessible to the bidder which is provided by the buyer. If Bidder needs to change his bid, he can modify, substitute or withdraw the bid any time before the period of bidding process ends. After the completion of a bidding process, bid evaluation is started. In bid evaluation process, the acquired bid is evaluated to award the tender. Once the winning bid is evaluated, buyer generates a notice to the successful bidder.

There are a few advantages are offered by e-tendering bidder system to a buyer. The same benefits are provided by Lotusprocure.in e-tendering bidder system. Lotusprocure.in e-Tendering Contract electronic is included in that.

  • Buyers receive competitive prices
  • Global reach i.e. Buyers can reach suppliers worldwide
  • Bid comparison is made easy for buyer
  • Efficient process, Time-saving in comparison to usual negotiations
  • Effective Cost saving solution due to fewer person hours, less paperwork, and fewer travel costs
  • Pool of market knowledge, Suppliers gain more knowledge of the market
  • All bidders or contractor have access to the same information and the process is clearly defined
  • Secure Bidding System
  • Suppliers can react directly to bids from competitors

The information available on Lotusprocure.in site is information about e-procurement, tenders and awarded contracts. This information is made available to the general audience. If anyone has queries regarding e-tendering bidder system, a FAQ section available to learn about the process deeply.

What are the Instructions to be followed in e-Tendering Contract Management System?

xlogo.png.pagespeed.ic.G398922IBN

In e-tendering bidder system, Bidder required to enroll online on particular portal. Then after signing-in on target portal Digital Signature enrollment need to be done with an online token which is known as e-token. This e-token is offered by authorized Certifying Authorities and it must be obtained by them.

This process helps bidder to log into their account by using their used id and password which are provided at the time of Signup.

Digital Signature certification is only mapped to an account and can’t be used by someone else using different account. Only inactivation will work here and mapping will be done only once with the single associated account.

After getting the tender schedules, the Bidder should go through tender carefully after getting the tender schedules. The document must be submitted as per the tender documents to avoid bid to be rejected. Bidders, in e-Tendering Contract Management system are allowed to enter the Name and bid Values only. If there are any clarifications, this may be acquired online through the e-Procurement platform, or through the contact information specified in the tender document.

To proceed, bidder should prepare the bid tender documents to be submitted as specified in the tender list and these are preferred in PDF/XLS/RAR/DWF formats. If there is more than one document, they can be merged together.

The tender documents must be submitted online well in advance before the given time to avoid any setback or trouble during the bid submission procedure.

There is no bound on the extent of the file transferred at the server end. However, the upload is chosen on the Memory accessible at the Client System and in addition the Network bandwidth accessible at the client side at that point of time. In order to cut the document size, bidders are suggested to scan the file in 75-100 DPI so that the clarity is retained and furthermore the size of file also gets decreased. This will facilitate in fast uploading even at very short bandwidth speeds.

It is critical to note that, the bidder needs to tap on the Freeze Bid Button, to guarantee that he/she finishes the Bid Submission Process. Bids which are not frozen are considered as Invalid/ incomplete bids and are not believed for assessment purposes.

The e-tendering bidder system will provide a successful proposal message update after uploading all the tender documents submitted and then a proposal summary will be revealed with the date, time of submission and bid number of the bid with all other applicable details. The records put together by the bidders will be carefully signed utilizing the e-token of the bidder and after that submitted.

After the offer submission, the proposal outline must be printed and kept as an affirmation as a token of the submission of the offer. The offer outline will go about as a proof of proposal submission for a tender floated and will likewise go about as a section indicate in the offer opening event.